Presentation and Poster Guidelines
Oral Presentations take place in the Research Prize Session, Clinical Practice Prize Session, Concurrent Abstract Sessions and Clinical Excellence Showcase. Please follow the guidelines for your presentation type below. There will be prizes for the best presentations, including "People's Choice".
Research and Clinical Practice Prize Sessions
These oral presentations have a duration of 10 minutes followed by 5 minutes of questions. Please prepare your talk such that you will end on time. Session chairs will be advised to keep a strict timing. A panel of judges will score your presentation and how well you answered questions. The highest scoring presenter from each session will be awarded a prize.
Concurrent Abstract Sessions
These oral presentations are grouped by theme and have a duration of 10 minutes followed by 5 minutes of questions. Please prepare your talk such that you will end on time. Session chairs will be advised to keep a strict timing. Presenters in all of these sessions are eligible for the "People's Choice" presentation award.
Clinical Excellence Showcase
These are short sharp presentations of 4 minutes each with 2 minutes for questions. Time limits will be strictly adhered to so please practice and time your presentations before the day. All presenters in the clinical excellence showcase will be seated close to the stage and we will move quickly from one presenter to the next. At the end of the showcase, there may be extra time to take more questions from the audience about any presentation in the showcase.
Feel free to play around with your content. Have fun, make it different to a formal oral presentation. Try to limit your slides if you can. Use images, infographics, graphs and diagrams to get your point across if possible.
One presenter in this session will receive the ACRA Clinical Excellence Showcase Award. Presenters in this session are also eligible for the "People's Choice" presentation award.
Oral Presentation guidelines for all speakers
Speaker preparation area: There will be a speaker preparation area in the Ocean View Room, to the right of the foyer in Sea World Resort – immediately adjacent to the Conference Centre. If required access cards are available at the registration desk.
Uploading your presentation: Please see the AV team at the conference centre to load your presentation onto the system at least two hours before your scheduled presentation session. The audio-visual technician will be located in the speaker preparation room from 7:30am to 12:00pm on Tuesday and Wednesday. AV will also be onsite in Room 1 of the Conference Centre after 12:00pm and during catering breaks for urgent requests only. We recommend bringing two copies of your presentation on two separate USB sticks. You can also email it to us via email@example.com with your name and presentation title as the subject up until 3pm on Monday 8th August.
The venue: Each room is equipped with a Windows-based computer and standard presentation technology. You will have the choice of a lectern microphone or handheld microphone. If absolutely needed, speakers may also bring their own notebook or other media device, but they have to test if the connection with the projector works correctly well before the session begins. If you plan to present a video or show any demos, it may be advisable to bring your own notebook.
Your session: Be at the session room 5-10 minutes before session starts and introduce yourself to the session chairs.
Microsoft PowerPoint Tips
Embedding media: PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file.
Streaming: If you want to stream media, it is advised to use local playback instead, as sufficient speed of the WiFi connection cannot be guaranteed at all times.
Format: The best use of the given presentation space (screen) can be achieved by presenting in 16:9.
Poster presentations will be displayed for the duration of the conference in the poster display area within the exhibition space. We encourage you to stand near your poster to answer questions during the designated poster session during Morning Tea on Wednesday 10th August. We will also be having a "Poster Showcase" session at lunch on Tuesday. There will be prizes for the best posters, including "People's Choice".
We have added a "Poster Showcase" speed dating session to Tuesday's program to acknowledge the large number of high quality posters we have received this year. It will be held during the lunch break from 1:15-1:40pm in the Poster Area/Veranda. This will be an opportunity for you to present your poster to individuals/small groups of delegates in an informal way. During the session the ACRA ASM committee will be guiding delegates to visit a poster and presenter for 1-2 minutes before moving on to a new poster. We hope you will join us and take this opportunity to showcase your work.
Poster set-up and take down
The set up and take down of the poster displays is solely the responsibility of the presenter. Each display board will be identified by a number so that you are able to find the board corresponding to your poster. If you have any questions on the day please make your way to the registration desk where conference staff will be able to assist you.
You will be able to set-up your poster from 7am on Tuesday 9th August. We will provide Velcro to attach your poster to the display board if you wish to use it. Please leave your poster in place until 3:50pm on Wednesday 10th August if possible. The Conference Secretariat is not responsible for any poster material left at the completion of the ASM.
Unsure what makes a good poster? Want to be able to jazz up your poster presentations to make them more appealing and easier for people to read and understand? This video presented by Dr Susie Cartledge will take you through some strategies and tips for preparing conference posters. Brought to you by the ACRA Research & Education Committee
Size: We recommend that posters are A0 (841mm x 1189mm) in size, portrait orientation. To fit the display panel, each poster is limited in size to 900mm wide x 1500mm high. Nothing larger can be accommodated.
Title: The title should be the same as in the submitted abstract. Your name and Institution should also be displayed on the poster.
Content: All text lettering should be large enough to be legible at a distance of 1.5m. The text should be concise and easy to read. The message that your poster contains should be clear and self-explanatory. In preparing your poster, you should not attempt to detail your entire research history. Present only enough data to support conclusions or to explain the point(s) you wish to make. Data should be kept to a minimum in favour of diagrams and photographs. If relevant, methods should be presented simply and concisely. Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading. Results should be in line with those originally submitted in your abstract.
We encourage you to print off some A4 copies/handouts of your poster (including contact details) and place them with your poster for delegates to take.
Moderated Poster Presentations
The four highest scoring posters have been selected for the Moderated Poster Session at 7pm on Monday 8th August, during the Welcome Reception.
Moderated Poster Presentation Guidelines
Please bring your poster to the Welcome Reception and attach it to the marked display board before 6:45pm. Each presenter will have 3 minutes to explain their poster and 2 additional minutes for questions. You simply need to talk to your poster, no slideshows are permitted. Posters will remain on the display boards until the close of the Welcome Reception, after which they will be moved to the main poster display hall for the remainder of the conference. Please see Poster Presentation Guidelines for all other information.